If needed, MFA must be addressed by the customer 's own IDP. The screen is only half shown. Please contact your employers HR/payroll department if youre having trouble logging in. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. Federated Authentication requires additional configuration and maintenance, but it comes with more flexibility and integration with other products. Over $34 Million in cost savings and business benefits realized with UKG Dimensions! Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. Does the mobile device track my movements ? The pay period varies from department to department because a standard pay period was never adopted and enforced university-wide. Forgot your password or need help resetting your credentials? Which employee groups on campus will use UKG Ready ? Clicking on this icon will show a menu with different options. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. While viewing your timesheet, you may add notes to your punches or request adjustments and corrections per the Classified Time Clock Change Request process (see below). We think youre pretty special when youre a UKG Customer. Employees subject to the Fair Labor Standards Act who are eligible for overtime will earn overtime if they workmore thaneight hours in a day (unless the employee's requestfor a flex schedule was granted) and/or more than 40 hours in a week. The following changes are supported by our project sponsors;HR, BAand Information Services. 4. Time clocks are used where large numbers of employees report to a central work area without access to a computer. And the app doesn't allow you to approve your time card anymore. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. UKG Dimensions . This will bring up the employees timesheet. Multi-Factor Authentication (MFA) With MFA, users are authenticated and logged in with more than a single factor, where the single factor is typically a password. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. UKG Ready will eventually be adopted campus-wide, providinga more accurate university payroll, and more efficient means ofcollectingemployee work hours and time off. Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. To confirm your punches, you may view your timesheet by clicking on the My Timesheet link on the My Timesheet panel. DIDP supports email, text, and token-based MFA. The user is authenticated via IDP, which in turn delivers confirmation of that users identity to UKG Dimensions via federation. the system has allowed us to tighten our policies and reduce excess costs . If youve forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. Notes: Navigate to the UKG Ready dashboard by going to ukg.uoregon.edu. Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Put your people first and help your company excel by leveraging a technology solution that is one touch for your employees, one record for your data, and one solution for your business. Will classified employees on 'forecast pay' keep the same pay period and be paid without a lag ? Collaborate, learn, and get support for your UKG solution! On the UKG Ready Home tab, look for the My Timesheet panel that shows the clock with the current time displayed. Click on the link called Request Time Off. Mission Australia transitioned from paper timesheets and manual data entry to employees clocking on/off using UKG clocks, the mobile app, and desktop computers.. We are resilient and will adapt toget the most value from this new service. Life-work Technology can help organizations and employees move from a focus on life-work balance to the Life-work Journey to create a more supportive workplace. Here are some of the changes in business practicewe will makeas participating departments and their employees begin to use the new instance of UKG Ready. In the Change Request dialogue box, make your time corrections and add a comment in the comment field. Your requests will appear on the My Schedule / My Time Off calendar panel on the Home tab. Employees and the university need access to accurate records to properly adjudicate potential wage disputes. Receive the right training at the right time and maximize ROI with UKG KnowledgeMap an online education portal providing anytime, anywhere access to . Clocking in and out is a best practice adopted by most UKG clients and is supported by the university administration. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Ticket reason empty or exceeding max length of 250 . When I first downloaded the app for work, it worked fine. There is no need to clock out for breaks as this is paid time. Exempt Classified employees, since they are eligiblefor differentials will scheduletimes in and out each day and adjust times asneeded. Find the product that best fits your needs. Ultimately yes. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution. Watch for regular drop in sessions with Ben Kane during each time entry window. Your timesheet status will now change to show as Submitted. . Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. The message says something about a validation problem and suggests contacting the administrator. See contact list below. We think youre pretty special when youre a UKG Customer. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. How can employees access their time records ? Classified employees, officers of administration, students, and temps)will use UKG Ready. Managers need access to information onemployees reporting to work in order to manage their most valuable resource, people. In departments adoptingthe web clock, employees will use their university computer to clock. Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. If an employeeforgets to clock in or out or clocks in early or late for anyreason they will simplysubmit a change request thatwill then be approved by their manager. ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. Before you can log in, we'll need your company's code. If you're an employee trying to log in to your UKG Dimensions system, contact your company's UKG administrator for the login URL to your UKG product and bookmark it for the future. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. For Non-Exempt (Overtime Eligible) Employees, (Classified, Forecast, Students, and Temporary Employees), For Exempt (Overtime Ineligible) Employees (. From the Dashboard, navigate to the Approvals tab. If your organization has some employees who use Basic Authentication and some who use Federated Authentication, the Basic Authentication page contains links to the federated URLs. UKG is not authorized to answer employee payroll questions. Weplanto train employees and managers in administrative units who are new to UKG Ready in August in preparation for a September 2022 launch. Employees subject to the Fair Labor Standards Act (FLSA) and eligible for overtime will clock in and out daily using whatever method is most practical for their environment, (timeclock or computer). Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. 11. Self-paced training offers in-depth learning with tutorials, how-to guides, job aids, and more. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. The university retention schedule for time records is six years, however there are no plans to remove time records from UKG Ready. Safety starts with understanding how developers collect and share your data. What if I clock in before my shift begins or after it ends, will this result in overtime? There is also an audit trail for each change made identifying who made the change.. Link text is customizable. If needed, MFA must be addressed by the customer 's own IDP and/or DIDP. With Basic Authentication, the users password is stored within UKG Dimensions, and the user authenticates using UKG Dimensions built-in authentication service. Will UKG Ready round the actual time I punch in and out? This fall existing users willbe migrated to a new university platform that is more fully integrated with the Ellucian Banner payroll system. Employees in positions designatedNon-Exempt from FLSA or FLSA subject (overtime eligible) will clock in and out so the systemcan automaticallycalculateovertime and other premium earnings like shift differentials. Employeesnew to UKG Ready will needlearn to use it. Select Add a Time Entry from the Change Request drop down menu. 10. Quickly and securely access your employee information in just a few taps. We think youre pretty special when youre a UKG Customer. Once approved, the cancelled leave will be removed from your UKG Ready calendar. These employeeswill also have the option of using the UKG Ready mobile app on their personal mobile device. Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions. For On-Call you do not need to enter a start and stop time, just put in how many hours total for that day. Employees unsure about their FLSA status can reference their position description or ask their department payroll administrator. When you have finished making changes and are ready to submit your timesheet, hit the Submit button in the top right. Should you have questions about your paycheck or concerns about the accuracy of your earnings, please contact your employers HR/payroll department. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. The HR Fair Labor Standards Act webpage describes FLSA status and is a good resource for understanding this. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. Click on the Change Request button on the top right-hand corner of the screen. Time, attendance and scheduling dont have to slow down productivity. Take a tour to see how you can simplify your HR processes. Managers can maintain work schedules for their employees and be notified when an employee is unable to report to work. Your source for the latest life-work trends and ideas from UKG experts and leaders. To clock in, select the Clock In button. Read more Read more "the system has allowed us to tighten our policies and reduce excess costs " . Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides . Start of fall term, Sept. 15th Oct. 15th. Collaborate, learn, and get support for your UKG solution! Please make sure you are on the correct screen before proceeding. Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month. If the user allows access to their locationduring install, then the application will record user location (pin on map) at the precise moment the employeeclocks in or out. 6. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. Look to your future. As leaders in culture, we help customers to realise whats possible when they invest in their own people. We've mapped the content in the sequential order that we recommend to help simplify your education experience. It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . Then you can hit submit for it to be sent off for approval. Three Key Learnings to Take Away when Selecting and Implementing your HCM Solution, One Touch: A Quick Guide to People-Focused HCM. Discover AI-powered workforce solutions with tailored industry features built on an intelligent and extensible platform to help you redefine the work experience for your people. You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. Managers can take care of exceptions as they come up . Enter the new times in the Change Request dialogue box and select Submit Changes when complete. The developer provided this information and may update it over time. Change is difficult and must be supported and well communicated. If you do not see an Approve button, you may be on the incorrect screen. In order to protect our customers employee data and privacy, we are unable to provide direct assistance with your UKG login or provide temporary passwords. It stays as particularly approved. We think youre pretty special when youre a UKG Customer. Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. So recently coming back from a vacation. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. Hourly employees are currently paid mid-month to mid-month at the end of the month on a lag. Yes, all employee groups eligible for paid time off will request time off. Discover the self-paced and instructor-led training available for all UKG Dimensions products in this course list. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. Users would simply use different URLs to access the system. 80% of customers say the experience an organization provides is as vital as its products or services. You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. UKG Dimensions supports two types of authentication: Basic and Federated. Will Iclock in and out for mealand break periods ? On the UKG Ready Home tab, look for the My Time & Time Off icon in the middle of the Start panel. Using the calendar, select the days you need to make your request for by clicking and dragging to highlight all of the appropriate days needed for the request. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). This inconsistency is confusing for employees and makes it difficult for the Payroll Office to comply with a state law that requires the pay period to be printed on each employees'earnings statement. 12. Please remember you will need to set a separate Out of Office message on your Outlook calendar. Most non-exempt universityemployees already using UKG Readyclockin and out. Using UKG Pro, Independent Bank has created a comprehensive talent management process that is playing a critical role in building employee engagement. Look to your future. Take a tour of our global workforce management solution. Visit us on YouTube. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. Departments with a pay period currently ending on the 12th or earlier can request an exemption and adopt 13th to the 12th untilsystem efficiencies and staffing allow them to move to the new standard 16th to the 15th. Non-Exempt (overtime eligible) Employee Training: Manager Training: We recommend thatmanagers alsowatch the employee training videos above. All departments using UKG Ready will adopt a standard pay period for hourly employees. With Basic Authentication, users can only access the core UKG Dimensions workforce management (WFM) components. Project sponsors are Mark Schmelz, Kelly Wolf, and Melody Riley Ralphs. If you are managing a student employee, please be aware that you will only be able to approve adjustments for change requests from students that pertain to your department. I can do #1 and #2 and many other functions on the website, so #3 is the only one that you really need the app for. To review an employees time entry in more detail, select the timesheet icon next to the entry in question. For Canada, T-4s and RL-1 slips should be expected by February 28. Since we need to submit the previous months time, you will need to click on the small blue arrow next to the dates to bring up the one you need. Need more support for your UKG solution? Welcome. This allows full suite. Most Officers of Administration and some Classified employees are exempt. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. Differentials such as shift differential will be programmed automatically by FASS Payroll to ensure accurate reporting. To view pending change request items, click on the notification bell in the top right-hand corner. If you're a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. This will bring you to the Time Off Request screen. 7. Data privacy and security practices may vary based on your use, region, and age. . Authentication is the action of verifying the identity of a user or process. Clocking in and out typically becomes routine in a week or two. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. Adoption of a new instance of UKG Ready is an opportunity to standardize some inconsistent university business practices. While on the My To Do Items tab, click on the change request you wish to approve. So I have no idea what I am typing. How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; Notes: You can use both authentication methods within the same tenant. Thats why we build products designed to inspire your people and your organization to grow and thrive. DHL Supply Chain India trusts UKG for a centralized workforce management solution that is fully automated, seamlessly integrated and highly configurable. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. Head to our Support page. Lately, I have a problem with the app and there seems to be no way to fix the problem I am having. UKG Dimensions provides an integrated set of procedures and practices to accurately . For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). Look to your future. Simplify recruiting, onboarding, self-service and benefits administration. Exclusive new research from Forrester shows an 89% return and payback within 6 months. Theyshould visit their dashboard at least weekly to review and approve any time off and change requests still pending, and to review and approve employee time entries. This pay periodmay not be practical for some large departments with limited payroll staff and tight deadlines to obtain approvals and make adjustments. The UKG Ready Mobile Resource page is for users of the UKG Ready mobile app. What device will I use to clock in and out ? To cancel a time off request that is still pending, go to My Time Off calendar,select the request and delete it. UKG Dimensions. The app ends up having me log in twice and on the second attempt. UO is among the lastPAC 12 and AAU institutions to adopt an automated time and attendance system. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. The mobile app is very convenient and doesreport employee location at the instantthey clock in or out. UKG Dimensions; UKG Ready; Customer Experience . Built to help simplify your work needs, the Workforce Central mobile app (formerly known as Kronos Mobile) provides employees and managers quick, secure access to Workforce Central. UKG Dimensions (formerly Kronos Workforce Dimensions) is the time management system under UTime*. Remember username. Collaborate, learn, and get support for your UKG solution! Employees in units already using UKG Ready won't notice any change in the software. MarketSource uses UKG Dimensions to create flexible part-time staff schedules and meet retail client needs, boosting engagement and reducing costs. Get the Nucleus Research report on the significant return on investment (ROI) many organizations have experience. Authentication. Key features of Federated Authentication include: UKG offers the following for customers who do not have their own IDP but could benefit from using one, either because they are a full suite customer or because they require MFA: The authentication method (basic or federated) is set for each employee in the Employee section in the People Information component. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. Give your people the power to achieve the extraordinary. Read the Gartner Critical Capabilities analysis for UKG Pro. An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). 13. With your days selected, click the Start Request button in the top right-hand side of the screen. Campus payroll administrators evaluated various rounding rules and the implementation team decided against rounding time punches. Once there, review for accuracy. The identity provider delivers authentication credentials to the service provider (SP) at the user's request. Three existing installations of UKG Ready (EMU, Athletics and Housing) have been in use for many years. To modify a punch, select Modify Punch In or Modify Punch Out as appropriate from the Change Type dropdown menu. Itis a time entry and leave management system that collectshours worked and/or leave used from employees, obtains supervisor approvals for time sheets,change requests,and time off requests, and then feeds this information to the university payroll system. Co project managers are Mark McCulloch and Jon Marchetta. Employees exempt from the Fair Labor Standards Act (FLSA) and not eligible for overtime will simply request time off in UKG Ready. Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. Find the product that best fits your needs. Departments can also choose to allow employees the option of using their personal cell phone for added convenience. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Get the support and the answers you need based on your UKG solution. Union representatives,along with our department champions are critical change agentsand information conduits. Employees, managers, and the Mobile Administrator can: If youre an employee trying to log in to your UKG Workforce Central system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future.