Some examples that we cover in our article are. In both cases, anticipating problems and nipping in the bud can save you countless headaches down the road, and allow you and your boss to focus on the important stuff. Being an EA is not easy and it takes a lot of effort and perseverance and patient. Create synergy within the team,and across the company resulting in no more than 5 formal complaints. Someone that understood the work of an EA and lays it out clearly and beautifully. Question the numbers. Computer skills As well as the standardMicrosoft Office and Google G-suite,EAsmay need to learn company-specific software packages. Atlanta, Georgia (555) 555-1234 jamesbryan@email.com linkedin.com/in/j-bryan. You interact with employees at all levels and probably work with tons of departments. Heres the thing. One tried-and-true method to capture the attention of hiring managers and recruiters when they glance at your resume for the first time is to include a number of accomplishment statements also called descriptive statements or action statements. It explains with simple words what the profession is about. True, youll rarely have all the information you need. The critical first step is in being clear on big picture goals. Reply to all emails within 1 business day, with exceptions for urgent and high priority matters. Many EAs also take on de-facto internal communications roles, drafting internal emails on behalf of their boss. It should also show interpersonal soft skills that come in handy, such as communication or attention to detail. I have been doing some quick research on PA/EAs and the services they provide. Please enable Strictly Necessary Cookies first so that we can save your preferences! Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful. Freelance Executive Assistant 2013 Worked as temp executive assistant for 4 execs from mid-sized businesses. Toss out a win or lose mentality. Highlight Your Special Skills Are you a whiz with spreadsheets? This article truly shed some light regarding how much focus and dedication this PA position may require. Lets not sugarcoat things executives can be demanding! 5th coordination meeting of activists and coordinators of the campaign the coordinator. Really dig in. Tailor your resume and optimize for applicant tracking systems with Jobscan. If you tend to fall into this trap, try time blocking your calendar. While theres a grain of truth to the idea of the EA as gatekeeper, this description barely scratches the surface of all the value that you provide. Which of our competitors keep you up at night? According to US News, a position as an executive assistant is considered one of the top 10 jobs to hold in the modern business world. When crafting an executive assistant resumeor any resumekeywords are a great way to show your positive traits and your ability to keep an office running. I understand that my consent is not required to attend University of Massachusetts Global. Customize each of these skills to the functions of the role you are applying for. Keep sharing more like this. I wait until I have time to read the whole thing because its always jam-packed with helpful information and resources I want to explore in greater detail. Truly great EAs play chess, not checkers. LOVE this. You also need to be able to communicate strategy clearly and accurately, as well as be persuasive from time to time. Executive Assistant Responsibility #3: Sending Gifts From an employee appreciation gift to a large swag order, many times it's an Executive Assistant's responsibility to find the perfect gift for any scenario. Being able to master everything from Slack Office Management Bots to Microsoft Power Automate. Excellent read. - Plan and execute office events such as social gatherings, company parties and so on. Cut data processing time by 50% by building a new cloud data infrastructure, leading to more timely insights. 2. Most of these I use, a few I will start doing. For example, instead of was responsible for, try executed. Alternatively, vague words such as handled can be replaced by more impactful terms such as established. Some more powerful action verbs for executive assistants are: Tip # 3: Emphasize your office management skills. Perhaps this is part of the networking or communication items but Ive found that when people think youre kind, they are much more likely to negotiate with you, work well with you and be willing to do favors when you need them. After a good negotiation, everyone should walk away with something. For more info visit: Privacy Policy & settings. Administration executive assistant cover letter. 4. Customer service is the most common skill found on a finance assistant resume. Very informative. Support the owner and CEO of Skinny IT and Fireracker. However, an opportunity to enter into this field has literally arisen out of nowhere. Application: Administrative Assistant at Microsoft Ltd. Dear Mr. Woods, I am writing this cover letter in support of my application to the position of administrative assistant at Microsoft Ltd. your RSS feed to my Google account. For example: "I increased my own sales by 10% as part of the department's general sales strategy." 4. After reading this, I am able to determine the areas/skills I want to focus and work on so that I can become a stronger, more efficient EA. A mildly effective accomplishment statement may read, Hosted networking events. But there are some ways to improve it. 2. By submitting this form, I agree that UMass Global may contact me about educational services by voice, pre-recorded message and/or text message using automated technology, at the phone number provided, including wireless numbers. With many programs offered online as well as on-campus at our 25+ locations, UMass Global is here to help you reach your educational goals. FAQ Use as much detail as possible, especially when discussing specific accomplishments. Blog A: The EA function has transformed from a supporting role to more of a strategic partner. Oftentimes Executive Assistants are seeing projects through from beginning to end, and working with different departments to get things done. I learned a lot from this article. mentioning that you "won a ballet dance award" when you are applying for a Business Executive role) Tailor your attainments to the job you are applying for; Include the most recent events first as they take priority; You should now have a list of key achievements. It appears on 9.6 . This article, however, is only about the examples. EAs are expected to dabble in things as wide and varied as project management, event planning, internal communications, and setting SMART goals so that it all (actually) gets done. Received X award/designation. Sign me up. An action verb, followed by a description of the accomplishment and the quantifiable outcome, makes an eye-catching statement. Hosted networking events that increased membership and promoted community awareness., Hosted 15 networking events, drawing an attendance of more than 2,000 community members that resulted in a 30% membership increase.. Best Coffee Mugs For Sipping Happiness At Work Pay it forward. Pro-tip from The Assist: When you have a multitude of tasks that require your attention, its easy to feel overwhelmed and lose sight of priorities. An executive assistant is holding communication for one or a few executives. I need two courtside seats to tonights Laker game.. Harvard Law Schools Program on Negotiation Teaching Negotiation Resource Center offers. Like always filled with full of invaluable info Awesome hi Make clarity your new mantra, even if youre worried youre providing too much detail. Have been involved in a team effort that produced a specific result? I should have proofed it. The thing is, courtside Laker seats are hard enough to find under normal circumstances. Secretaries routinely collect cash and credit card payments from clients, transfer business funds to satisfy invoices and ensure the accuracy of account ledgers. Powerpoint is the most common skill found on a senior executive assistant resume. The ability to troubleshoot for your boss is a must-have skill. So, write up a short and snappy introduction, which highlights your key skills, experience and accomplishments. Privacy Policy. Summary Include the most relevant administrative skills and experience you have acquired. Communication goes hand in hand with discretion, loyalty, and reliability. This was a very good read after a very trying day at work, at a new company that has no real direction. Also, see the 18 Career Assessment Examples. Do you have an even seesaw, or does it skew to one side? Theres a lot that goes into writing effective accomplishment statements from understanding the difference between duties and achievements to including quantitative support when appropriate. A slip of the tongue or an errant email can have the same effect as a public Tweet about your companys upcoming layoffs. Listing such accomplishments on your resume alongside your typical job duties gives recruiters a good idea of what you could potentially bring to their organization. Guides and Resources The best EAs become trusted confidants and counsel for their execs. Keywords on a resume are specific terms that recruiters are searching for, either when they are skimming resumes or searching through the applicant tracking system (ATS). Answer all phone calls within 3 rings and reduce hold time to less than 3 minutes. Keep these in a spreadsheet for easy reference. Thanks for sharing this with us. The numbers might seem significant, but if only 20 people out of a 500-person company actually took the survey, then the results might not tell a conclusive story after all. And yes Vanessa L. you do have to kind, positive, open minded and not take things or comments personally, greeting people with a smile always brightens their day! Below are some of the top executive assistant resume skills. Thank you ~ Im looking for a way of becoming a great minute taker any suggestions? Privacy Policy It reminds me that I have a community in which to turn whether for questions or just commiseration. Therefore, a strong background in management will make your resume stand out and shows you are a versatile and capable candidate. Take the Quiz Thank you for sharing and reminding us of how important our job is and what a big role we play for our executives. Leader Support: Initiate daily touch base meeting whether in person or virtually to confirm the day's priorities, clarify assignments, and resolve open issues. Writing an executive assistant resume that recruiters notice does not have to be a complicated process. For your earlier positions, focus on the industry or technical knowledge you gained. While many individuals consider the position to be nothing more than a high-level secretary, the median salary for an executive assistant may be as high as $45,000+. Another recommendation is to communicate priorities when you are working for more than one Executive. Executive assistants, as an integral part of any office, master many important skills throughout their careersbut how do you represent those skills on your resume? Its a pity you dont have a donate button! Identifying the various achievements that have driven your career or even your educational experiences forward is the first step toward making your resume stand out. Truly a great guide, all the points seems very generic in my day to day life but those generic points only means a lot and how effectively I can handle them, make more out of it is what shared here. As an Executive Assistant, Id bet youve been called one of the above labels before. Describing the EA as well as you did, makes us feel worthy of our jobs. But these werent normal circumstances. Thanks, Amerilda! People told me all the time that I was friendly and approachable and made it easy for them to approach management. New Zealand. The link is fixed. The following are common types of work accomplishments with examples of each. You can still list less relevant work experience, such as part-time roles or internships, but try to focus on drawing out any relevant transferable skills you gainedfrom them. Record them regularly, or even at the time, instead of having to remember everything at the eleventh hour. How It Works Sometimes, different jobs will require synonyms of the same skills, so it is important to read the descriptions carefully. This was a fantastic read. ASAPorg.com is a great resource for tips and tricks on all the different business softwares your executive uses. Let your boss know the situation and work together to remedy the situation. Youll be the right-hand man or woman to senior staff, so employers will be looking for evidence of your hardworking, organised and proactive nature. Caroo.com The EA function has transformed from a supporting role to more of a strategic one. emilymichelle224. Interested in accelerated bachelor's to master's option? Although you dont necessarily need a degree to enter this line of work, candidates with an HND or degree in business administration or management will hold a significant advantage. Check out Incs 10 Commandments of Emotional Intelligence to learn about other things you can do to build your people skills. If I HAD to add something it would be project management and delegation skills. This practice aids in strategic decisions, and it trains your brain to supplement your decisions and ideas with evidence. Simply select a task, set a timer for about 25 minutes, and focus only on that task until the timer runs out. 4. For instance, if your experience has taught you that your boss is sharper in the morning hours than after lunch, schedule that tough meeting in the morning, not the afternoon. Take time each quarter to research best practices and skill up. Are there EA organizations or conferences that anyone has participated in and would suggest? Salary.com: $51.6k - 81.4k / year*. Definitely prioritize your focus-intensive tasks and knock them out one by one. A fantastic article, just what I was looking for. Heres something else to consider when it comes to communication a good EA knows that real talk rules the day. For example, analysed, managed, budgeted and audited. Save my name, email, and website in this browser for the next time I comment. Thanks Lisa. This website uses Google Analytics to collect anonymous information such as the number of visitors to the site, and the most popular pages. should reflect your technical industry knowledgesuch as administrative assistance, management, and technology. Executives can live in a bubble. The following items are some of the main responsibilities of an EA: - Complete administrative tasks in a professional and timely manner, - Coordinate scheduling and calendar management, - Coordinate travel and accommodation arrangements for executives and partners. , on the other hand, can help set your resume apart by explicitly narrating what youve achieved in your career. Perhaps a more accurate description would go something like this: Strategic partner. 7 Executive Assistant Resume Examples for 2022. Handcrafted in Los Angeles. Administrative leader with 20+ years broad-ranging experience providing executive support across legal, hospitality, healthcare, and real estate industries. Use this Executive Assistant cover letter example to finish your application and get hired fast - no frustration, no guesswork. Create personal deadlines to help achieve these goals. Have I helped improve communications or relations between groups? When talking with The Assist, a trusted resource among the executive assistant community, we learned that the Executive Assistant function has transformed from a supporting role to more of a strategic one. It will detail both the job titles you have held and what you have contributed to other companies. The best way to optimize for the ATS is to customize your resume with keywords for each job. If you pair this with an organised structure and some thoughtful formatting, youll instantly prove your suitability for the job. Assisted living administrator performance appraisal. Designed a schedule for business leaders that increased productivity and improved communication processes. It should also show interpersonal soft skills that come in handy, such as communication or attention to detail. As an EA, how many times have you been asked to pull off the impossible? Jobscan > Resume Examples > Administrative Resume Examples > Executive Assistant Examples, Skills, and Keywords. Maintain new employee onboarding program and grow the mentor program by 15%. Thoughtful Employee Appreciation Ideas Please reach out if there is anything that we can ever do to help you out: richard.fendler@snacknation.com. Great article! Here it is again: 23 Books Every Executive Assistant Should Read. Talk soon! Prioritization is something you work on in collaboration with your boss and is definitely something youll both get better at over time. Give evidence of your technical abilitiesin your CV by naming the tools and programmes youve used in previous roles. They care about what's occupying your time, as opposed to other projects you could be working on. So whether you've increased efficiency by 30%, decreased waste by 77%, managed a complex executive calendar with 20+ daily meetings, or saved the company $26K by switching to a new vendor, make sure you don't leave those numbers out. To build more analytical thinking skills, the education experts at Udemy, an online learning platform, recommend a variety of simple steps. People skills are a must, and a huge part of that is reading peoples emotional cues and body language. Using the tips, guidelines and accomplishment statement examples outlined above can help you create a resume that will set you up for success in your job search and beyond. Your key achievements examples will demonstrate that you are goal-oriented and have something extra to bring into the organisation. What about you? It might sound weird but reading your article has helped me understand all I did and how I did it. When you hear a statement or read a piece of news, consider if it could be proven or not. If you had a magic wand, what would you change about the company overnight? Coming late into the game. Thanks for the many resources! Litter your CV with plenty of evidence of your communication skills, whether thats presenting, writing reports, meeting and greeting visitors or networking. Be sure to include the company, job location, title, and start and end dates. Thank you for the tips and the resources opportunities out there. Record your achievements in real-time. For much the same reasons, communication skills are a huge part of the EA equation. Sample Accomplishments for Administrative Assistant Resume 1. However, generic hobbies such as 'going out with friends' or 'shopping' won't add any value to your application. Trusted confidant. Thanks for the information. It is not yet official but I have an interview via phone in a few days. This improved the conversion rate of the site resulting in an overall revenue increase in excess of $1 million a month. I now know the areas where I need to improve. Youve re-inspired me to stick with my challenging EA role. After youve prioritized your tasks, give them 100% of your attention, even if your thoughts try to wander to all the to-dos you need to tackle next. Name: Jack Johson. and amazing article. Its important to keep things in perspective and be able to laugh at yourself (and your boss) every once in a while. This plays out in two ways. Most every resume includes an array of job duties performed in past positions. Not only is this a great way to network within your company, but before long youll have built the foundational knowledge you need to provide valuable insights to your boss. Externally, the same applies. These emails can reach entire departments even entire companies so top-notch writing skills are a huge asset. Our brains just arent made to handle more than one complex task at a time. If the feedback youre receiving isnt constructive, dont be afraid to suggest other ways you like to be approached either. Q: How can I improve as an executive assistant? However, the following skills are often considered core qualities of an executive assistant: Calendar management You should be used to managing complex calendars and scheduling requests EAs normally take on complete accountability for every detail in their executives or teams schedule! Help increase executive's productivity by 20% by taking on assignments and projects. That's an accomplishment." 4. Hungry for even more of the guidance University of Massachusetts Globals Career Development Center offers to its students? These keywords can easily fit in your skills section. Author: Stephen Greet, Co-founder. Why is it always about what the worker does for the employer? Great adds, Dani! Very helpful and succinct. So whether youre committed to the EA path or hope to use the role to springboard to your dream job, here are the skills youll need to wow your bosses and make the biggest impact for your team. However, generic hobbies such asgoing out with friendsorshoppingwont add any value to your application. EAs are expected to dabble in things as wide and varied as project management, event planning, and internal communications. Managing or overseeing others Helping to cut business costs Saving time Increasing revenue Sales Reconciled end-of-day receipts with cash and credit transactions to account for daily sales averaging $1,500., Researched and wrote feature articles for, Handled late accounts effectively, securing $5,000 in past-due accounts., Gained a reputation for working well on a team, receiving a Team Player award., Raised more than $10,000 at annual fundraiser, increasing attendance and media coverage from previous years., Maintained internet site as it grew to 2,000-plus stages and images that generated 200 hits daily., Awarded Sales Associate of the Month in September 2018., Entrusted to work and uphold protocol within corporate office among high-level executives., Organized database to track business contacts and was commended for attention to detail and accuracy., Broadened and maintained an extensive network of contacts and clients., Interacted with diverse customers on a constant basis, promoting excellent communication and customer service skills., Managed daily operations of upscale bar and restaurant, including opening and closing operations, inventory management, new employee training, customer service and sales., Praised for the ability to solve difficult problems independently and efficiently., Using the tips, guidelines and accomplishment statement examples outlined above can help you create a resume that will set you up for success in your job search and beyond. The HR manager is charged with ensuring that all employee files are kept up-to-date and that those files maintain required employee information. What theyre looking to learn is how well you performed them. For example, if a report from a recent survey suggests that most employees would be happier if they had free coffee, you could ask about the sample size. Resume accomplishments examples Maintained a 97% satisfaction rating over a 24-month period as a customer care representative. Brief bullet points or sentences about what you accomplished during your time in the role should follow this information. Contact Us Create a travel management policy to establish maximum spend on expenses and subsidies and cut spending by 10%. If your organization game could use some improvement, we recommend checking out monday.com the visual tool for executive assistants! Commended 15x by executives for resourcefulness. An executive assistant salary varies according to the job experience and expertise of the professional. We will then cover both the annual review and your mid-year reviews. To really thrive in the role, you have to be able to see ten moves ahead and anticipate issues before they become full-blown problems. The newsletter is always timely too, with topics that I seem to be dealing with at that moment. Associate manager perfomance appraisal 2. tonychoper5704. So glad you found this article helpful. Ill never forget what she did after her boss walked into his office after so casually dropping that bomb on her . You can draw attention and go into detail for your most relevant experience, leaving off or including less information for your older or less relevant positions.

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