Let's find out more about Building An Effective Personal Brand. Win-win! Let's find out more about How Can Parents Better Manage Their Teenager's Use of Technology and the Internet?. Social media can be addictive and time-consuming, making it difficult to stay focused. There are many individuals who are addicted to immediately seeing what notification they received on their phone while others find it too distracting and troublesome. I think this provides employees a way to distress during work. What are some advantages of using mobile technology in business? While social media can be an ideal platform for effectively building an organization's brand and image, improper use of social media accounts by employees can be damaging. And although you might not think so, this can quickly snowball into a PR nightmare, especially as more and more young employees -- who depend upon social networking -- join the workforce. Do not use personal cell phones for social media purposes. But if you notice it in your team members or co-workers, suggesting they limit their time perusing the internet may be helpful to them both personally and professionally. As an employer, you can help them leverage LinkedIn 's features to share ideas . Allows employees to take a mental break Abstract There is a dilemma for HR executives concerning social media policies: Should HR managers allow employees to use social media while at work? Social media such as Facebook, Twitter Instagram and LinkedIn, are Internet-based services that provide individuals a way to interact with each other online. For example, employees may feel That they don't have to focus on the job because they can check their phone all day long. 2. Banning social media use can help mitigate the risk of discrimination or harassment while providing an outlet for lost productivity. I believe it affects them and the company positively because I do not have to trouble myself with controlling my employees time. Social media has become an immense medium of contact. Most studies indicate that internet usage hurts productivity in the workplace. What is the relationship between cyberbullying and mental health? For example, lack of engagement, lack of training, poor time management, employee relation tensions, etc.. Whether you work within a retail or office setting, allowing mobile and computer access to the best business-specific employee engagement apps and networks comes complete with advantages like workplace recognition, improved inter-business connections, and even widespread morale. Social media also acts as a way for the employee to grow their network and stay connected in the industrywhich could help the organization. The NLRB and Social Media nlrb.gov Your employer, naturally, would. Include information on not using social media on company equipment unless it is work-related. While employers may still be unsure about instigating business-wide social media use, theres no denying the benefits that well-planned social networking sites could bring to the modern workplace. And in this day of instant gratification and notification, finding yourself with a reputation going down the drain is little more than a disgruntled employee away. 1. When used correctly, social media can: Boost employee engagement Give employees the opportunity for a mental break Build stronger team bonding and work relationships 1. According to a 2016 study 77% of employees in the US use social media while they are at work. The balance between these two is the key to successfully allowing employees to use social media during work hours. Social media is a fastest way to reach your customer, business, friends and family. 80% of workers use social media on the job. Both public and private posts should be kept confidential, and employees should not be allowed to post without first getting permission from their supervisor. - Reduced risk of harassment or discrimination: Banning social media use can help curtail the potential for sexual harassment in the workplace. Employers should limit the time and energy they spend on stopping employees from using social media in the workplace. While social media has been undeniably invaluable when it comes to specific modern business applications, most business owners still consider it a dirty word. Employee use of social media in the workplace doesn't necessarily adversely affect productivity. Disloyalty, as you know, breeds attrition. Sharing of professionalplacedon social media can result in wasted time, as well as lost profits due to the increased security risks and cyber threats. Pros of social media in the workplace 1. In this society, caring goes a long way. Blocking all social media sites will not motivate employees to work harder if they feel disengaged in their job. And when the employees actually enjoyed working for a company, they did their best work. ). Allowing your employees to take advantage of social networking also shows you care about them. Additionally, social media can be a great way for employees to connect with one another and build relationships. Additionally, employees may use social media for personal reasons, which could lead to stress and burnout. Because of that, you block chat, tweets, and all other social networking to make sure your workers are doing only what you pay them for. There is a dilemma for HR executives concerning social media policies: Should HR managers allow employees to use social media while at work? break times). Use dedicated social platforms to increase employee engagement At MediaLeaders.com, we believe in working with professionals who can accomplish their tasks without micromanaging. Yes, employees should be ethically allowed to use social media at work. Should employees be allowed to use social media at work? Agency business use of social media, including professional networking, should further WSDOT's mission and values. Answer (1 of 3): Yes, because the alternative, keeping employees off social media while at work is practically unenforceable. However, company policy should allow employees to use social media at work, but a cautious approach should be used to ensure its use does not overshadow the positive aspects of the workplace. At my law firm, I allow my employees to use social media during work hours, but they should use them in accordance with proper work ethics. Tags: #employee social media profile #employees on social media #ethical use of social media #social media guidelines first published: Oct 31, 2022 10:09 am Trending news Still, redefining what your ban entails is guaranteed to be useful for helping employees thrive in the modern market. news of new product launches). From what Ive noticed, it doesn't affect their job performance negatively. Moreover, using social media allows employees to stay updated and catch up on any new trends and opportunities that may come up online. Developers are a very sharing group and post solutions to the problems they encounter on their blog. Facebook, Pintrest, Instagram) at work. If there is an emergency most people provide a company telephone and extension number where you can be reached right? No employee likes to feel that their employer doesnt trust them, and a total social ban does suggest a certain hesitation on your part. The world wants transparency. When I've been stuck on an idea, I call out to my followers on Twitter or Facebook to get a deluge of answers. The answer, as many times in life, is: it depends. WhileBlock Sites may be the best decision initially, it may be overruled if there are any problems or occurrences that are not allowed on company-wide social media sites. And when the employees actually enjoyed working for a company, they did their best work. Arguments for allowing the use of social media at work: Company gets more social mentions Employees get to network Increases their personal brand Increases the company brand in return Knowledge can be shared and answers found Deeper social penetration for PR and news depending on companies social reach (Brand plus all employee accounts) Business-based social platforms have proven invaluable for improving collaboration within businesses. Use of social media in the workplace has many advantages. As well as connecting members of different teams, integrations like these allow you to share company updates and more from one secure place. Potential of a Virus - There's still a technological problem to think about. What is the most common cause of unexplained debts among teens? Provide a list of recommendations for monitoring and regulating social media use.-Word count must be at least 1,350 words . Company policy should discourage its use. It helps them feel more relaxed and improves their abilities to take responsibility for their actions. Professional use of social media Do not allow employees to post content that could easily be viewed as obscene, threatening, intimidating, harassing or bullying. Story by Ritika Puri. Use social. There are distinct advantages to allowing and even encouraging employees to use social media sites while at work. Its important to have a social media policy that shows the balance needed to use social media throughout the work day. What are some good things to do when your child falls asleep in screen time? It can also be a great tool that can be utilized by your employees, depending on how it is used. Increased morale/engagement How Can Parents Better Manage Their Teenager's Use of Technology and the Internet? Employers may choose to block social media access in order to limit this. You want your company and your employees at the forefront of that trend. Upvote (1) Downvote Reply ( 0) Report Cons of having access to social media at work. Copyright 2022 River Software. Managing time spent on social media, or how addicting it can be for some employees, is the hardest part. Your employees may be communicating with the outside world, but many of those people on the outside are consumers and possible clients. All it takes is a message on Slack with a link to a tweet, Facebook or LinkedIn post asking them to like, share or otherwise get the word out, for your company's social media posts to get exponentially more traction organically than they otherwise would. For example, Had the opportunity to spend the day procuring products from up and coming local retailers! It is important you read this thoroughly and sign to say you have understood and accept the terms outlined. When registering online accounts for personal use, employees should not use their company email address unless it is work-related. I think this discussion runs deeper than just social media. If you want to monitor an employee's online presence, you can use Google Analytics or other software to do so. Personal development The following is an outline of how we at [ name of company] expect you to use social media while you are an employee of ours. However, it is best to communicate an informal policy to your employees that they are free to use social media as long as it does not interfere with their work. I trust my employees to sort themselves out after talking to them about how the usage of social media is affecting their work. Employees may become so involved in chatting with friends on social media that they neglect to perform their daily tasks in an efficient manner. Third is the use of social media where a company needs to set rights and responsibilities for the non-employees it invites to engage in its . On the downside, however, social media might also allow for distractions from work (such as time spent on comparative websites or imitating friends on social media). This could helpTo prevent derogatory and offensive language from being used on social media, employers can prohibit such language from being posted on company restricted pages, such as blogs and message boards. . Case Overview This case discusses the controversy over whether employees should be allowed to use Facebook at work. Related: How can technology be used in the workplace to improve communication? Supporters say companies need to accept some social-media risk to be successful. Most hiring managers will screen social media at the application stage, before inviting a candidate to interview. Far from leading to endless desk-based selfies, integrating employee engagement platforms into your working days can lead to office-wide smiles and increased engagement that provides a much-needed boost to your profits and productivity. Pro to allowing social media use during work hours: It may be not obvious and not known by many employers, but allowing employees to use social media during work hours can help them positively. If you want to keep your employees informed of company policy, you should provide detailed guidelines for what is and is not allowed on social media during work hours. In reality, though, social media usage done right does also offers workplace benefits. Either way when everybody is using one smartphone you can't block them using social media! Agreed! Sadly, you cant ensure the same if employees are posting online during the working day. Sites like LinkedIn, for instance, provide endless articles that could both inspire and improve employee skill sets. Make sure policies are enforced consistently. Today's consumers and society eat that up. Social media can be a powerful communication tool for employees, helping them to collaborate, share ideas and solve problems. This new level of personal and professional transparency combined with the availability of mobile technology heightens the likelihood that your workplace will be impacted with social media in . Chris Brenchley, Co-Founder and CEO, Surehand. According to their research, here's why employees use social media in the workplace: 34% to take a mental break from their job. Employees should be encouraged to be a part of social media activity. By comparison, platforms created with employee recognition and relationships in mind provide open social spaces that everyone can access and enjoy without falling down the social pit youre afraid of. Make sure policies allow for both private and public posts. It sometimes can be a pain to get them unblocked. Flame wars, whether propagated by the company or by its employees, never result in positive public opinion. The plus points that put social media up for discussion Allows employees to take a much-needed mental break According to a survey, the major reason why most employees use social media at work is to take a mental health break from all the stress of their job. Employees may talk about. This website is using a security service to protect itself from online attacks. SHRM.org has an excellent post that highlights 7 Ways to Maximize Benefit and Minimize Risk of social media screening: Never ask for passwords. While you might not initially think so, social media offers personal development. Does this mean that scrolling through Instagram will help your employees come up with the next ground-breaking innovation for your company? This policy applies to all associates who work for [Employer], or one of its subsidiary companies in the United States ( [Employer]). Increases productivity. Building on data on the . LinkedIn and 3rd parties use essential and non-essential cookies to provide, secure, analyze and improve our Services, and to show you relevant ads (including professional and job ads) on and off LinkedIn. In fact, 82% of employees believe that social websites could improve working relationships. I have done this countless times. Yes, they can network with email, but not on as grand a scale. Dare I say "free advertising"? When I was self employed, I was the most productive I'd ever been, but I would work in 30 minute blocks of time and then take a walk, watch a video, or play a game on my phone. However, the conflicting views can be resolved if we focus on the individuals with whom an employee interacts through social media. including when an employee is not at work and not using government equipment; (2) reiterates the relevant attorney rules of professional conduct that apply to . First, it allows employees to take short breaks for social networking throughout the day which will boost mood andinate employees. Ensure that the policy contains details about the following: When they are allowed to use it (e.g. You need your finger on the pulse of society. What are some of the biggest mistakes people make when building a personal brand? Related: What are some pros and cons of using technology in the workplace? For a break-based approach to be success, Wrigley says, employees should be encouraged to turn off their social media notifications, so their work time is not continuously interrupted. Social media is a place where people exchange information, opinions and experiences to learn, develop and have fun. To view or add a comment, sign in, Adeel Javaid, CITP, I.S.P, FOCP, CIHE, CCP, CISSA, CDSOE, GRCP. Although this does potentially allow employees managers are conflicted as to whether this constitutes to use social media for personal purposes rather than for enough of a problem to be banned outright. To help keep you out of trouble, we asked a lawyer, a HR expert and a tech specialist for their advice. Media Leaders - Learn How To Shine Online. The lost profits don't even bear thinking about. However, the CEO is worried that employees might use social media for non-work purposes. It can allow your employees to have mental breaks and relax for a while. John Frigo, SEO Lead, Best Price Nutrition. A survey from 2012 revealed that widespread social media usage could result in up to 390 wasted working hours a year. Let's hope this isn't the case. The work that I and some other employees performed required web searching for information on various other companies and employers for clients and sites were constantly being blocked necessitating a trip to the web site manager to get permission granted to look at the sites (for example: Burton Snowboards being blocked as a sports site when we were doing corporate research). Reputational damage A further study by the Pew Research Centre (2016) found that staff used social media during work hours for many purposes, the top four reasons being: to take a mental break from work (34%), to contact family and friends (27%), to develop their professional network (24%) and to help solve work problems (20%). If you treat your employees like adults and trust them, there is no reason not to let them be on social media throughout the day, unless you see they are not getting work done. Social media could be a great way to connect with employees and keep them informed about company happenings. I value corporate social responsibility a lot and I try to engage my employees in all kinds of activities. So, should social media be banned in the workplace? However, since social media wasnt allowed at work, they didnt feel the need to bond too much and failed to acknowledge some of the initiatives we supported. Related: What are the benefits of using mobile technology in service based businesses? We asked employers and employees what their companys policy is about using social media during work hours, how they manage it, and why its important to them. I like to use a productivity-boosting technique called the Pomodoro technique which is to take small 5-minute breaks after an hour of work. Building on data on the blogging activity of 269 employees working for a Canadian health-care provider, the paper reveals a new problem: The extent to which employees engage in personal blogging with outsiders - individuals who do not work for the organization - is negatively related to intrinsic work motivation and to proactive behavior. Our social media company policy provides a framework for using social media. Disadvantages of using social media in the workplace include that it can be difficult to control what is shared, it can be addictive, and employees are more likely to take advantage of opportunities for social media promotion if they feel like their work is related to their social media hobby. In the name of fairness, its vital that you also consider these: Improved collaboration An effective social media policy also has the power to increase productivity, efficiency and security for your business. :-) I agree with the article's points. The lost profits dont even bear thinking about. As soon as a manager sees a problem arising from an employee's social media use, they need to address it and understand what the root cause of the issue is. Below is an explanation of when to allow social media, and when its use is not acceptable. This debate is rife with what ifs and maybes, making it difficult to know whether a no-tolerance policy is best. Social media can help connect professionals with colleagues in the same industry. Good employees won't abuse it and may use it for your advantage! This amounted to lost time and productivity and tons of frustration among employees who couldn't do their jobs without permission. How to let your employees use social media at work without losing their focus October 7, 2014 - 4:10 pm. You can get this with your employees on social networking sites. Pros to an employee using social media during work hours: It may seem counterintuitive, but taking breaks throughout the day can make employees more productive. Corporate social media wikipedia.org Once each person knows what the annual goals, quarterly rocks and weekly tasks are, then you will be better able to allow them to have fun and Thrive Online. There are pros and cons to allowing employees to use social media during work. Low morale among the workers breeds contempt, and contempt breeds disloyalty. If an employee violates a policy, they may be fired or awarded less work hrs in retribution. In future any breach of these terms will result in a breach of your terms of contract. Personal use of social media like listening to music or watching videos during breaks can help make work more enjoyable and less stressful. Company policy should discourage its use. When your employees are allowed to use social media at work, they are MUCH more likely to share your company's big news stories, blog posts, and other marketing materials with their networks. The moral of the story is: don't blame Facebook. I get it You're completely convinced that allowing your employees to get on Facebook and Twitter would pull the rug out from under your bottom line.

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