how to apply for extenuating circumstances ucl

If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). If you had a SoRA extension, please state the date after the SoRA extension was granted. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. Appeals should be submitted within 10 working days of receiving your outcome. This will come into effect for 2024 applications (i.e. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. If youre struggling with situations beyond your control, extenuating circumstances could help. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. 419 0 obj <> endobj Need support during your admission journey? UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. If you are not sure whether you should use Extenuating Circumstances. EMC You must submit your late evidence no more than four weeks after submitting your EC application. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Raise an Extenuating Circumstances claim via the Student Enquiry Centre Help us make this site better by telling us what you think about this page, University of East London However, you have the right to appeal your results via the. are met, they are able to apply for further extensions using this process. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. We may be able to support you better through the wider Student Support Framework. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. For either route, it makes sense to get in touch as soon as possible. You can find further details in UCL's Self-Certification Policy. ECs are designed for emergencies. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. i) The marks for coursework received up to two working days after the published date and time will incur a 10 percentage point deduction in marks (but no lower than the pass mark); ii) The marks for coursework received more than two working days and up to five working days after the published date and time will receive no more than the pass mark (40% for UG modules, 50% for PGT modules); iii) Work submitted more than five working days after the published date and time but before the second week of the third term will receive a mark of zero but will be considered complete. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Were led by studentsand that means youre in charge. butler county election office phone number / . According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. Non-IOE students should refer to their own faculties for EC advice. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. %%EOF Should you need further advice about ECs before you apply, you can contact Sarah Seifnezhad in the Geography Office, via geog.office@ucl.ac.uk. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate supporting evidence (e.g. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream EMC HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Where students can self-certify, mitigation is limited to: Self-certified claims can be submittedno more than two weeks in advance of the affected assessments, and can only be submitted before an assessment takes place. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. EMC See Section 2.9: If you miss the deadline for EC claims. Back-to-back self-certified ECs are not allowed. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Extension approved? EMC If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. hbbd```b``K@$Xa7X)"+! If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. Make sure that you know what you need to submit and the deadline for submitting claims. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. /Tx BMC We provide opportunities for 300 staff and have an annual turnover of more . includes details of all the different support that is available to you. HPpuVru0 EMC The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. Source: Shutterstock This could be: More about 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. Applying for an EC using self-certification. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. A decision cannot be made until your evidence is received. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. You apply for extenuation via an online form. Your evidence will need to cover the full period for which you are requesting mitigation. You should receive a response withinone week of submitting the request for review. Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. At this point it is too late. , normally no more than one week after the first affected assessment. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. Read the Extenuating Circumstances regulations before completing this form.2. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. What qualifies for extenuating circumstances? Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period.

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